Save Native Meeting Transcripts from Zoom and Teams

Choose the platform and recording type first: a Zoom meeting transcript saves as TXT, Zoom cloud audio transcription provides VTT, and Teams meeting transcripts download as DOCX or VTT. Account settings and meeting roles control these actions.

Zoom meeting transcript: TXT

Enable Meeting transcript and use a client that meets Zoom’s global minimum version. During the meeting open More → Transcript; the host can start it and a participant can request it. Choose Save transcript in the panel, then View in Folder or Finder to locate the TXT. For this meeting-transcript setting, use a Pro, Business or Enterprise account. In the Zoom web portal choose your profile → Settings → Meeting → In Meeting (Advanced) → Meeting transcript. A locked switch requires the account or group administrator; saving is controlled by Retention and permissions → Allow saving of transcripts to computer by.

Sources: Zoom · Zoom

Zoom cloud recording: VTT

For English cloud audio transcription, use a Pro, Business, Education or Enterprise account with Cloud recording enabled. In the applicable account, group or personal Recording & Transcript settings enable Create audio transcript. Record to the cloud, wait for processing, then open Recordings & Transcripts and download the VTT. A locked setting requires the corresponding administrator. Computer recording is a separate recording type.

Sources: Zoom · Zoom

Teams transcript: DOCX or VTT

In the meeting use More actions → Record and transcribe → Start transcription, subject to your organization’s policy and meeting role. Select the actual spoken language. Afterward open Chat → the meeting chat → Recap → Transcript and choose an available DOCX or VTT download. The organizer’s sharing permissions and retention settings determine continued access. Organizers and co-organizers can download by default. Other participants can request the file or download permission from the organizer, according to the organization’s policy.

Sources: Microsoft · Microsoft

Check permissions and saved content

Open the downloaded file and compare an important statement with the meeting record. If the option is missing, check whether transcription was started, cloud processing finished, and your role and organization permit downloading. Locate the actual saved file before forwarding it to authorized recipients. The cloud instructions here cover English; check your account’s supported languages before using another language.

Sources: Zoom · Zoom · Microsoft · Microsoft

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